AI for architecture studios, on cost and collections
The fear is the budget, not the pipeline. Cost control is the job. Sales is not where you need help.
Small architecture studios win or lose on cost control and getting paid, not on drawings. I set up Claude for your studio with tools that budget from your own past projects, keep costs current against the index, and track collections so cash does not slip. Custom and yours, built on how your studio actually works.
The fear is the budget, not the pipeline
Ask a studio principal what keeps them up and it is not where the next project comes from. It is that the money runs out before the building is done. Cost control is the job. Sales is not where you need help.
The studio runs on a spreadsheet called version 36
The admin is built the old way, in Excel, and the spreadsheet drifts year over year until nobody is sure which version is current. The knowledge in it is real and it works, but it is all manual, and it lives with the one or two people who built it.
Three tasks eat the month
First, validating a cost: when a supplier quote arrives, you want to know in seconds whether it is in line with what that trade cost on your past projects, from your own numbers, not the internet. Second, the cash-flow projection, the schedule and the sales income month by month, built by hand when it could be modeled in minutes. Third, the monthly collections: on the first, every buyer pays and updates differently, and you apply each unit's index, installments, and dates, then write the detail to each one. It is repetitive, error-prone, manual work.
You already tried AI, and it gave you garbage
You pay for Claude and use it for renders and presentations, at a fraction of its value, because used raw it does not know how your studio works and hands back numbers you cannot use. The gap is not the model. It is context and tools built on your own figures.
What I build
I load your studio's brain, how you cost, how you control, your spreadsheets and your rules, and build tools on top of your own data. A cost validator that checks a quote against your own history. A cash-flow model that builds the projection in minutes. A collections tool that applies each buyer's index and drafts the emails. Every figure that touches money is computed by code inside the tool and reviewed by you before you use it, and proven by a backtest against a project you have already closed. You keep working inside your own Excel.
Proof
Rudolph Architecture, a Miami firm, is a client. An architect in Uruguay loaded twenty years of past projects and budgets, and now produces in minutes the budget that used to take days. The numbers stay theirs, and stay provable. Read the Rudolph Architecture case study.
What you own
Everything I build is yours: the brain, the tools, and the account, all on your own data. We start with one tool, prove it against a project you have already closed, and grow from there. Then every month the system does more than the month before.
Where this fits
Frequently Asked Questions
No. You keep your spreadsheets and your way of working. I add a brain and tools on top, built on your own numbers.
Yes. The cost validator checks a supplier quote against what that trade cost on your own past projects, in seconds.
Yes. It runs in your own account, your files stay in your storage, and your data is never used to train the model. We sign an NDA before any data moves.
Yes. The tool applies each buyer's index, installments, and dates, and drafts the detail to each one, with the math done by code.
Book a 15-minute call
Tell me which task ate your last month. I will tell you which tool would have caught it, on your own numbers.